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Vice President
Banquet Chair
Financial Resources
Legal Officer
Legislative Issues
Refreshments Chair
The Vice President shall:
1. Preside over meetings in the absence of the President.
2. Provide support and assistance to the President in order to achieve the core functions of the Chapter.
3. Maintain a relatively high profile in the Chapter.
4. Oversee in a general sense the Chapter's activities and communications with members and non-members, including the web site and newsletter.
5. Remain cognizant of the Chapter's mood and direction.
6. Remain in close and regular contact with the President and, to a lesser extent, other Chapter officers.
7. Perform other duties as assigned by the President.
The Banquet Chair shall:
The Banquet Chairman shall:
1. Coordinate all aspects of the Chapter’s annual fund-raising banquet, including with appropriate national TU staff.
2. Determine the financial goals and objectives to be achieved by the banquet together with relevant Chapter officers.
3. Organize the banquet committee, to ensure that individuals are assigned responsibility for all significant requirements.
4. Keep the committee continually informed of the status of the various elements of the banquet via email and periodic meetings.
5. Keep the president, vice president and treasurer informed on a regular basis.
6. Provide early notification of the banquet to the members, including the date, location, price, and information on some of the high-value auction items.
7. Finalize arrangements as early as practicable for the venue, meal, master of ceremonies and guest speaker, if any.
8. Coordinate banquet publicity with the Publicity Chairman.
9. Ensure that thank-you letters are sent promptly to major donors and sponsors following the banquet.
10. Assemble a banquet folder for the following year’s banquet chairman which includes all relevant information needed to assist him in understanding all the many elements that will need his attention.
11. Coordinate the submission of written “Lessons Learned” data following the event, and arrange a banquet committee meeting to discuss them.
The Financial Resources Chair shall:
1. Oversee all Chapter fund-raising activities, coordinating with relevant national TU staff members when appropriate.
2. Work closely with the Banquet Chairman, who coordinates the various elements of the Chapter's premier fund-raising enterprise.
3. Strive to obtain donated funding to support our programs and activities from foundations, businesses, government entities, local organizations and private individuals.
4. Strive to obtain grants to support stream improvement projects from national TU (Embrace-a-Stream), and from other sources such as EPA, FishAmerica Foundation, Izaak Walton League of America, National Fish and Wildlife Foundation and the Virginia Department of Conservation and Recreation's Chesapeake Bay Program.
5. Provide financial management of any grants including addressing control aspects of the grant, financial reporting to the granter, and compliance oversight of grant provisions in conjunction with the designated grant manager.
6. Represent NVATU at state council meetings as a representative and second deputy to the Chapter president, after the vice president.
7. Perform other duties as the president may assign.
The Legal Officer shall:
1. Provide advice to the President regarding the legality of various activities, including advertising and fund-raising, liability considerations during Chapter activities such as stream work days, and other relevant topics.
2. Contact the lawyer on the staff of national TU as needed for interpretation and guidance.
3. Perform other duties as the President may assign.
The Legislative Issues Chair shall:
1. Keep abreast of all new or pending federal, state and local legislation that may have an impact on coldwater fisheries or other relevant streams and resources.
2. Make regular reports to the Chapter on the status and effect of legislative issues, utilizing the web site and newsletter as appropriate.
3. Organize and facilitate advocacy campaigns such as letter writing or e-mailing in support of conservation issues.
4. Perform other functions as the President may assign.
A. The Refreshment Chair (Meetings) shall:
1. Obtain soft drinks, beer, ice and perhaps snacks and convey them to attendees at Chapter meetings for a designated donation.
2. Maintain custody of the Chapter’s coolers, or keep them in the Chapter’s storage room between meetings.
3. Turn over purchase receipts to the Treasurer for reimbursement.
4. Turn over all funds collected to the Treasurer.
B. The Refreshments Chair (Outdoors) shall:
1. Organize a barbecue lunch for volunteers at specified stream work days and other designated outdoor events.
2. Procure the food, charcoal, plates, glasses, eating utensils, barbecue tools, drinks and other necessary items and supplies.
3. Provide ample bottled water for workers at work days during hot weather conditions.
4. Maintain custody of relevant equipment and supplies, or store them in the Chapter’s storage room.
5. Deliver purchase receipts to the Treasurer for reimbursement.
Notes:
a. Nothing shall preclude the possibility of the two Refreshments Chairmen being one and the same person.
b. It may be necessary that both Chairmen may be asked to participate in occasional large-scale Chapter events.